Legal and Governance Assistant

Unitywater

Legal and Governance Assistant

About us:
At Unitywater, we operate in a diverse and inclusive environment where no two days are the same. We provide essential water supply and reliable utilities services to the Moreton Bay, Sunshine Coast and Noosa regions that account for 16% of Queensland’s population. Our customers are at the heart of everything we do, and we are proud to service our communities with smart and environmentally sustainable practices.

We think a pretty good job starts here………

About the role:

Scheduling Board and Committee meetings and maintaining an annual calendar of upcoming requirements.
Liaising with relevant stakeholders to obtain, review, amend and distribute Board and Committee papers.
Proof reading and formatting and record keeping of minutes, papers and reports from the Board Committees and the Board.
Compiling and distributing the Board and Committee packs and distributing ahead of monthly Board and Committee meetings.
Preparing extracts of the Board and Committee meeting outcomes for distribution.
Arranging meeting venues, catering and ensuring electronic equipment is available and functioning.
Scheduling meetings and communicating changes.
Maintenance of the Unitywater Register, including maintenance of the register of decisions of the Board and Committees.
Coordination and administration of the Board’s annual Strategy Meeting and annual site visit.
Administrative assistance to the General Counsel Company Secretary, including proof reading, formatting and preparing correspondence and documentation, organising meetings, prioritising diary appointments, filing and managing email.
Confidential and timely correspondence management.
Bring-ups and diary schedules to facilitate compliance with reporting timeframes and action completion dates.
Assist with credit cards, purchase orders, records of external legal spend and records concerning budget expenditure.

About you:
To contribute to Unitywater’s values of Reliability, Safety, Honesty & Integrity, Efficiency, One Team, Innovation, you will demonstrate the following skills and qualities for the role:

Qualifications and/or experience as an Executive Assistant or in a senior secretarial role.
Demonstrated experience in providing a high-quality standard of professional administrative and secretarial support at an executive level within a dynamic, customer-focused business environment, displaying a high degree of judgement, initiative and confidentiality on highly sensitive issues.
Demonstrated ability to work autonomously, be self-motivated, manage time to meet strict deadlines, respond to set and changing priorities and balance competing (and sometimes conflicting) demands in a changing environment.
Sound analytical, research and problem-solving skills, including the ability to identify contentious and emergent issues and where appropriate develop potential recommendations and/or implement options for their resolution.
High degree of accuracy in proof reading and formatting skills.
Advanced written communication skills demonstrating a high level of attention to produce correspondence at an executive level that addresses social and business customs and protocols.
High level interpersonal skills including professional telephone etiquette with the ability to build relationships, manage requests and effectively liaise with all levels of internal and external customers.
High level of proficiency and advanced skills in the use of a wide range of applications including Microsoft Word, PowerPoint, Excel, data base maintenance systems and the use of collaborative record and document handling packages (e.g. Alfresco).

Working at Unitywater:
Why is a career at Unitywater a pretty good choice?

Unitywater is one of the largest employers in the region, offering continuous investment in training, diverse career paths, health and wellness benefits, flexible work arrangements and a rewarding environment. We are committed to providing a diverse and inclusive work environment that supports individuals to reach their full potential.

Proudly Unitywater:
We know that we are smarter, better, together. That’s why we are committed to working in a team that values the unique contributions of all our people. At Unitywater we support candidates with all abilities and diverse backgrounds to apply.

It’s a pretty good place to work when you can support the community, focus on sustainability and develop and learn interesting and innovative things.

How to apply:
Please apply online following the links, and make sure to upload your up to date CV.

If you’re successful we will need you to undergo a few checks…. We know they might not be the fun part, but you will need to right to work in Australia and complete relevant pre-employment checks, including verification of criminal history, drivers licence and driving history, alcohol and other drug screening.

Applications close: COB Monday 9 December 2024

At Unitywater we are proud to be a Circle Back Initiative Employer – we care about our candidates and commit to respond to every applicant

For further information or to request the position description for this role, please contact the Careers team at careers@unitywater.comContribute to the day-to-day operations of our Legal and Governance Branch., Live and work locally with an industry leader in the utilities sector., Hybrid and flexible work environment.

Unitywater

Legal and Governance Assistant

Scheduling Board and Committee meetings and maintaining an annual calendar of upcoming requirements.
Liaising with relevant stakeholders to obtain, review, amend and distribute Board and Committee papers.
Proof reading and formatting and record keeping of minutes, papers and reports from the Board Committees and the Board.
Compiling and distributing the Board and Committee packs and distributing ahead of monthly Board and Committee meetings.
Preparing extracts of the Board and Committee meeting outcomes for distribution.
Arranging meeting venues, catering and ensuring electronic equipment is available and functioning.
Scheduling meetings and communicating changes.
Maintenance of the Unitywater Register, including maintenance of the register of decisions of the Board and Committees.
Coordination and administration of the Board’s annual Strategy Meeting and annual site visit.
Administrative assistance to the General Counsel Company Secretary, including proof reading, formatting and preparing correspondence and documentation, organising meetings, prioritising diary appointments, filing and managing email.
Confidential and timely correspondence management.
Bring-ups and diary schedules to facilitate compliance with reporting timeframes and action completion dates.
Assist with credit cards, purchase orders, records of external legal spend and records concerning budget expenditure.

Qualifications and/or experience as an Executive Assistant or in a senior secretarial role.
Demonstrated experience in providing a high-quality standard of professional administrative and secretarial support at an executive level within a dynamic, customer-focused business environment, displaying a high degree of judgement, initiative and confidentiality on highly sensitive issues.
Demonstrated ability to work autonomously, be self-motivated, manage time to meet strict deadlines, respond to set and changing priorities and balance competing (and sometimes conflicting) demands in a changing environment.
Sound analytical, research and problem-solving skills, including the ability to identify contentious and emergent issues and where appropriate develop potential recommendations and/or implement options for their resolution.
High degree of accuracy in proof reading and formatting skills.
Advanced written communication skills demonstrating a high level of attention to produce correspondence at an executive level that addresses social and business customs and protocols.
High level interpersonal skills including professional telephone etiquette with the ability to build relationships, manage requests and effectively liaise with all levels of internal and external customers.
High level of proficiency and advanced skills in the use of a wide range of applications including Microsoft Word, PowerPoint, Excel, data base maintenance systems and the use of collaborative record and document handling packages (e.g. Alfresco).